Provide full spectrum of secretary duties such as maintain Director’s appointment/schedule and filters all incoming and outgoing correspondence.

Prepare minutes, reports, PowerPoint presentations and/or any related business documentations as and when required.

Manage all MD’s personal properties and private companies matters.

Follow up with respective HOD, Project Head or Project PICs for internal departments or project progress and/or reports to Director from time to time.

Maintain overall office cleanliness and manage staff leave and attendance from time to time.

Maintain and assist to research, compile, and analyse for information / data from any related platform or materials as and when required.

Refer to ISO standard / requirement to compile and follow up with project head / project PIC to submit all related document.

Perform any tasks as assigned by Director’s from time to time.

Provide administrative support to other departments when necessary.

Ensure all documentations are filed systematically.

Plan, coordinate and arrange hotel reservation and/or flight booking as and when necessary.

Liaison with internal staff and external parties such as lawyer, consultants, and/or any party when necessary.

Project Management including prepare detailed baseline schedule, monitor and review project progress based on master programme and report to Management and/or Client from time to time.

Fully responsible for the job assigned from pre to post contract management functions which include cost controls (within the allocated project budget), attending site visits, facilitating procurement activities, liaison with all related parties and/or authorities.

Review and monitor shop drawing design documents according to technical requirements.

Verify specification and quantity for the purchase of materials according to work schedule.

Monitor and follow up with Consultants and/or Clients for all relevant approvals.

Lead, guide and supervise project team members to ensure proper and smooth project execution until delivery.

Perform sub-contractor scheduling and control to ensure work quality and timely delivery.

Chair weekly meeting with sub-contractors to update work progress.

Verify claims and/or VO made by sub-contractors and/or third party.

Handle any project related tasks and/or issues effectively and independently.

Project Management including prepare detailed baseline schedule, monitor and review project progress based on master programme and report to Management and/or Client from time to time.

Fully responsible for the job assigned from pre to post contract management functions which include cost controls (within the allocated project budget), attending site visits, facilitating procurement activities, liaison with all related parties and/or authorities.

Review and monitor shop drawing design documents according to technical requirements.

Verify specification and quantity for the purchase of materials according to work schedule.

Monitor and follow up with Consultants and/or Clients for all relevant approvals.

Lead, guide and supervise project team members to ensure proper and smooth project execution until delivery.

Perform sub-contractor scheduling and control to ensure work quality and timely delivery.

Chair weekly meeting with sub-contractors to update work progress.

Verify claims and/or VO made by sub-contractors and/or third party.

Handle any project related tasks and/or issues effectively and independently.

Liaises with key site personnel (client, consultant and main contractor) in coordinating site works and resolving site issues.

Prepare site daily reports and submit to head office weekly.

Prepares requests for inspections to consultants and clients.

Prepares Confirmation of Verbal Instruction and obtain signatures from Clients, Consultants, and Main Contractors before forwarding to PM for review.

Conducts inspection of works done by sub-contractors to ensure their workmanship meets specified requirements.

Checks material delivered to site to ensure they meet specified requirements.

Ensures site works are carried out according to works programme.

Ensures site works are carried out in a safe manner.

Prepares and issues memo to sub-contractors for non-compliance to specifications, method statements, statutory requirements, safety, health & environment requirements, site rules & regulations, etc.

Attends site meeting when required.

Regularly updates the Project Engineer on the project’s status, including site status, inspection.

To carry out operation and maintenance for Waste Heat Recovery (WHR) with Organic Rankine Cycle (ORC) system.

Assist in WHR operation and maintenance task with coordination of daily work activities and maintain daily logs of WHR plant.

Assist in start-up, shutdown and normal operation of WHR plant system.

Perform WHR systems physical monitoring of critical instruments (i.e. pressure, flow, temperature and other related sensors).

Carry out scheduled preventive maintenance for ORC Equipments, Cooling Towers, water and thermal oil pumps, Thermal Oil Boiler and burners, induction motors, low voltage electrical panel and transformers.

Carry out ad-hoc repairs / replacement for motors and /three-phase low voltage electrical panel.

To ensure WHR area strictly comply with 5S, cleanliness and safety regulations.

Able to handle full set of accounts, preparation of journal entries and general ledger entries and final accounts for timely closing of monthly accounts.

Prepare monthly report for submission.

Responsible to assist in all aspect of accounting functions such as accounts payables, account receivables and costing analysis.

Prepare invoice and/or progress claims to clients as per schedule.

Provide support to other general accounting functions and preparation of ad-hoc reports, attending ad-hoc meeting.

Assist to prepare prompt & accurate monthly ageing / reports for management.

Assist to review credit control processes to improve efficiency in collection of outstanding debts.

Data entry and online submission of application to authorities.

Assist to compile documents for submission and related issues.

Ensure deadlines are met for all jobs.

Supervise junior assistants.

Prepare Purchase Order (PO) using SQL Stocks & Inventory system.

Prepare price comparison or costing sheet from time to time.

Source and negotiate with suppliers for best price and payment terms.

Liaise closely with suppliers on order confirmation and delivery schedule.

Matching of delivery orders and verify suppliers invoices prior send to Account Dept for payment purposes.

Prepare purchasing and delivery reports as assigned by superior.

Assist on general admin and clerical works as assigned by superior.

Must be good in mathematics and well verse in Microsoft Excel.

Job main responsibilities as an estimator.

Prepare price comparison or costing sheet from time to time.

Source and negotiate with suppliers for best price and payment terms.

Prepare tender documentations, tender taking-off, price comparison and tender costing.

Prepare tender questionnaire and/or documents for tender interview.

Prepare material catalogues and/or samples for submission to consultants.

Liaise with Project team for material purchase/planning.

Liaise with Purchasing Department for issuing PO/delivery arrangement.

Provide office support to either superior or team to ensure smooth running of tasks

Strong coordination skills with external parties

Effective management of meetings, appointments set-up and directing various administrative projects

Create and update records and databases with personnel, financial and other data

Review, update and maintain company’s visual representation in all aspects of design including typography, composition and colour

Assist to develop creative graphics for the Company’s marketing communications work such as Linkedin post and festivities’ greeting cards including overall concept development, individual graphics and layout

Familiar with word processing, creating spreadsheets and presentations

Submit timely reports and prepare presentations/ proposals as assigned

Manage storing of files, renaming and submission of documents as and when required

Ability to write fluently in English and ability to proofread and translate